Clovia Integrated Two ERPs in Under 4 Weeks and Cut Integration Costs by 80%

The challenge

Clovia is a fast-growing D2C apparel brand at approximately INR 400 Crore in annual turnover, managing 5,000+ vendors across supply, fulfilment, and logistics. The business ran on two separate systems - Tally for finance and Vinculum for e-commerce order management - with no direct integration between them.

That gap meant every AP process touched both systems manually. Finance teams were mapping data between Tally and Vinculum for each invoice cycle - a reconciliation that produced inconsistent records and made audits difficult to close cleanly.

Traditional integration had been quoted at 6 to 8 months. Clovia needed AP operations running fast, at a cost that worked for a growing mid-market business.

Vendor onboarding had no compliance framework. Without automated MCA, GST, and bank verification, onboarding was slow and left gaps in the compliance record - gaps that surfaced during audits.

What IQSS delivered

Simultaneous integration with both Tally and Vinculum through a single setup. Data from both systems flows into the AP platform automatically - eliminating the manual mapping that had connected two separate systems.

Automation covered the full AP cycle: email invoice capture, validation, approval routing, bank reconciliation, and vendor payment. Each step connected without a manual handoff between systems.

Vendor onboarding was restructured around automated MCA, GST, and bank account verification. New vendors are onboarded in a fraction of the previous time, with a verifiable compliance record created automatically.

A digital audit trail was built across all transactions from day one - creating the structured documentation that had previously required manual reconstruction before each audit.