Jubilant MotorWorks Unified AP Across 14 Locations and 6 Luxury Brands and Cut Processing Costs by 60%

The challenge

Jubilant MotorWorks operates one of India’s most diverse luxury automotive retail portfolios - Audi, Porsche, Lamborghini, Maserati, Ather, and Altigreen - across 14 locations in Karnataka, Maharashtra, and Goa. Managing AP across that footprint, with different brand requirements, multiple entities, and separate compliance obligations, was a significant coordination challenge.

Each brand had its own operational requirements, and each location managed its own AP workflow with no standardisation. Invoice processing was largely manual - handled individually per branch - with inconsistent processing times of 5 to 7 days and frequent payment errors.

Vendor onboarding compounded the challenge. Bringing a new vendor on across multiple locations required manual document collection, compliance verification, and data entry - measured in weeks rather than days. Without automated compliance checks, errors in vendor data entered the AP workflow uncaught.

With six brands, three states, and 14 locations, audit and compliance reporting was resource-intensive. The team spent significant time aggregating data from multiple sources to produce entity-level views that should have been immediately accessible.

What IQSS delivered

AP operations across all 14 locations unified on a single platform - standardising the invoice workflow regardless of brand, location, or entity structure.

Automated invoice processing replaced manual handling end-to-end. Processing time went from 5-7 days to under 2 days. Approval routing followed each entity’s delegation structure, ensuring compliance without manual intervention.

Vendor onboarding was automated with document validation and compliance checks built in. GSTIN, PAN, and registration status are verified automatically before a vendor is activated. The process - previously measured in weeks - reduced to days.

GST verification and compliance monitoring across all entities catches mismatches at source before they reach the accounting system. Entity-level reporting became available in real time, reducing the manual effort required for audits across six brands.